The purpose of this notice is to provide privacy information required by the EU General Data Protection Regulation (GDPR).
Beneq Oy acts as the controller in accordance with this data protection notice.
The contact person of the data controller is President, Beneq Oy.
Address: Olarinluoma 9, 02200 Espoo, Finland
Telephone: +358 9 7599530.
The name of the register is Beneq marketing register. The register covers Beneq's customers, prospective customers, partners and other parties who receive marketing material.
Beneq stores and uses personal data for providing and developing the company services, for maintaining customer relationships, for informing customers about changes in Beneq products, company news and developments, for performing customer surveys, and for customer acquisition and direct marketing.
For the purposes described above, Beneq can store personal information, such as name and contact details of the data subject, email, telephone number, addresses, title, employer and other business connections. Beneq also stores customer information related to the contractual relation between the customer and Beneq as well as information related to communication between the parties, information about consents and prohibitions for processing personal data, information related to events, interest areas of the data subject, analytics information for improving the company operations, and data from websites and electronic notices.
Beneq monitors the online behavior of a visitors in the Beneq websites and the use of the company web services by means of cookies. The information collected may include, for example, the visited pages of the user, IP address, location of the user, session ID, time and duration of the session, device model, device operating system, screen resolution, and the version of the web browser. The information collected from email notices include the reading of the notices, the amount of openings, the time of the openings, opened links and the user IP address.
The data controller uses subcontractors in the processing of personal data. Personal data processed by subcontractors is not transferred outside of the EU or the EEA. Personal data may be disclosed to authorities in statutory situations.
The necessity of retaining client's and prospective client's personal data for sales and marketing purposes is reviewed annually. Unused and outdated data will be erased in accordance with the review or when deemed necessary.
Personal data is collected from the data subject itself and when the data subject uses the services of the data controller. Individuals may be added to the register when the individual belongs to a group of people to which marketing actions are targeted. Personal data may also be collected and updated based on emails sent by the data subject to Beneq personnel. Personal data may also be collected and updated from third party registers, such as Beneq partners, service providers and networks providing contact information for user groups.
The data subject has the right to receive confirmation from the data controller as to whether or not personal data concerning the data subject are being or has been processed. The data subject is entitled to receive a copy of the processed personal data. The information shall be provided by electronic means. The data subject has also the right to obtain from the controller the rectification or erasure of personal data concerning him or her and the data subject has the right to prohibit the processing of personal data for direct marketing purposes. All requests mentioned here shall be provided to the above-mentioned contact person of the controller.
Where processing of personal data of the data subject is based on consent, the data subject shall have the right to withdraw his or her consent. However, the withdrawal of consent may affect the usability and functionality of the service in question. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
The location and protection of the equipment for storing documents has been carefully maintained and the documents are stored in a secured space. The access control at the premises has been appropriately arranged. The right to access to the documentation is within Beneq personnel, who have the obligation of confidentiality.